how to politely correct someone about your name via email

I don't see anyone being blamed here. To unsubscribe, please use the link included in the newsletter. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. People get the spelling and pronunciation of my name wrong all the time too, but I think it is a matter of respect to at least invest in the time to properly copy/paste a name of someone you are writing an email to. Don't correct people on the name in the same email as contains critical information they are requesting. Use The Muse to find a job at a company with a culture you love. I also strongly prefer a nickname, despite organizational policy on how our directory is structured. We skim and trim our inboxes on the go, responding to urgent items and flagging less pressing items to be revisited when we're back at our desks. That isn't even an alternative spelling. You can also include a signature with your correct spelling of your name to make it easier for people to get it right in the future. 17. Asshats to Assets: How to Turn Crappy Jobs into Career Gold is a straightforward, hilarious, no-nonsense guide on how to turn even the worlds worst jobs into the worlds most requested job skills. Wed also be delighted if you shared this article and joined us on social media too! Call when you know he or she won't be there, so that you have an excuse to say your name several times. Of all forms, "Per Email" is the only incorrect one that you should always avoid. Keep it "light," but do make the correction. They'll get used to it. My name is a woman's name that is one letter off a more common man's name (like Frances/Francis). Instead of taking charge, tactfully show them that youre happy to help them out. Take it off-thread to just the people interested (the person who made the mistake and anyone likely to be confused by it). Social media feed isn't loading. I dunno, seems kinda defensive. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. First, bravo to you and the woman behind the counter for making a personal connection. 1. Please sign both copies. Such as mine is normally Bradley.wilson@, (I can't imagine people can spell it bradly after that). Instead of correcting their mistake, they may try defending it. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. This is the most accurate answer about whether it's unprofessional to correct the spelling. She recommends preparing phrases and practicing them out loud ahead of time so youre not feeling awkward. Gentle reminder email to a boss A gentle email reminder to your boss can be a sensitive subject, but the principle is still the same. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. Instead of correcting their mistake, they may try defending it. When you want to enhance your professional skills with expert-led, online video tutorials, the only place to go is LinkedIn Learning (Lynda). Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. @Xrylite - If the admins will let you. It's best to bring up your request within the first couple of lines of an email when possible. 'k' at the end. Learn more about Stack Overflow the company, and our products. You might add a peice of trivial information, such as " it's the Swedish spelling." It only takes a minute to sign up. Sorry to interrupt, Joe! Here are some steps that can guide you on how to reply to an email: 1. 3. How to Write a Follow Up Email 1. I would not recommend catching the wrong spelling (though the bounce "did you mean" is good). You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". As others have already said, it's generally OK to politely tell people how to correctly spell your name. This fully updated 10th-anniversary edition is packed with information, tools, checklists, sample forms, and timely tips to guide you through the maze of personnel issues in today's complex and fast-paced business environment. What's wrong with my argument? Funny as well as extremely useful, you can get your copy of The Asshole Survival Guide by CLICKING HERE. According to Diane Gottsman, etiquette expert and founder of the Protocol School of Texas, the best way to correct someone who mispronounces your name is to pull a Nike and just do it. Step 1: Identify. How can I correct text of another person during a chat without being pedant or making fun of the other person? But let me focus on the feelings that are generated. Kindly sign and return the attached document (s). irritating, and having to correct them is irritating. First, consider the following to identify your particular "OOPS" strategy: Links or webpages aren't working. Is it professional to correct misspellings of my name? Im Amy, and Im the person behind Never the Right Word. For in-person introductions it's easy: them: "Bob, this is Mike". Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. Even seasoned writers need a helping hand at times, thats why we trust Grammarly Premium. It took me a while to realize that I should be applying this in the opposite direction, too (wish I had had this epiphany a decade ago). It's unprofessional to create bad feelings. But that's a personal preference. Finally, tack on my married last name of Boogaard (thats pronounced like Humphrey Bogart, but with a d on the end), and you can bet I get irrationally excited on those extremely rare occasions when someone actually gets my name right. Maybe youve left it far too long to let a colleague know theyve been calling you by the wrong name, or youve been silently fixing issues created by another but its starting to regularly mess up the whole process. You can find her on LinkedIn and Twitter and can visit her website here. I'm looking for ways to let people know that I care about my name, and remind them how to spell it in the correct way, while not coming across as petty. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. How do I fit an e-hub motor axle that is too big? Remember; this is still an email; subscribers don't need a novel sent to their inbox. Please, continue." 2. You can get your copy of The Essential HR Handbook by CLICKING HERE. She's also an Employment Advisor at a local college, and loves helping students prepare to thrive in careers (and lives!) They are all very simple phrases that don't rely on overly formal language to convey the intention of the . By then, I'm really pissed off and don't care if it bothers them to be corrected. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. from Columbia Journalism School. How can I do that? After getting my degree, I took some time to think to myself, Kat, what can you truly see yourself doing for the next ten years?. 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. Let me know on Twitter! How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? by including my name in an email signature or in my online profiles. The Sympathetic As you mightve guessed, with a name like Stav, I didnt stumble onto this topic accidentally. Your email address is only used to send you NTRW updates. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. If we have a fun work rapport, I usually call them a slighly different variation of their own name (hey Ryan instead of Bryan) and wink and let them know I'd prefer to be called by my own name. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. (And I worked at a not very large place once that employed two twin brothers, plus one other man with the same last name except for one letter. Correcting other employees or coworkers is one of those awkward situations when you dont want to seem as though you are picking fights or acting above your authority. Is there a more recent similar source? Avoid focusing on yourself; don't seem proud. What company benefits are most important to you? Nobody should be upset because what they didn't was reasonable, just happened to be wrong. "Kindly confirm receipt of my college application via email.". Others have given valuable suggestions. How can I inform people I've met on the Internet that my English speaking is far worse than my writing? There are so many things you can type wrong and so many different versions of names. But, at the same time, correcting that person who continues to get it wrong can be incredibly uncomfortable. The builder is intuitive. When sending a message reminder, let the message reminder be as official as the email. Projective representations of the Lorentz group can't occur in QFT! The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. The message could then list both the above address and "kelly.j.lastname@example.com (Kelly J. Lastname)". You can be direct but phrase your request nicely. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. Or you need to visit a military or otherwise high security customer. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup. Are "pleasantries" in emails still "pleasant"? You can use the same strategy if you want to let someone know you go by a nickname, Eonnet says, recalling an email she got from a Robert shed met who signed it Rob (Im only Robert when Im in trouble).. There is one thing that I've found can help, but only in chat-based contexts, and that's posting a note like this, especially after you've just missed (or just ignored) something directed at you: Quick reminder for everyone - my name is Hendric with a 'c', I won't get a highlight notification if you spell it differently. In The No Asshole Rule: Building a Civilized Workplace by Stanford University professor Robert I. Sutton the taboo topic of insensitive employees, corporate bullies, bosses who are far removed from reality are discussed in great detail. Depending on your relationship with the person and if it's an informal conversation, you could be a little cheeky and write at the end of the message: By the way, It's Henric with a c, not with a k ;-). What about the saying "If you can't beat'em, join'em". Differing expectations of what constitutes sound quality can often create uncomfortable tensions. Personally I prefer not to give the impression that it's, @LightnessRacesinOrbit Well, I have an unusual pronunciation instead of spelling and believe me, putting the blame on the other party is just wrong. "My name ends with a 'c', while it is much more often spelled with a Personal slip-ups. @Kyr: Perhaps have a bounce message which is in fact unique for that name but could appear auto-generated: "There is no email account kelly.lastname@example.com but one or more similar accounts exists: kelli.lastname@example.com (Kelli Lastname)." How does it work? Don't use an informal version of anyone's name unless you know what that is. Whats awkward is saying it for the first time., If you didnt summon the courage to correct someone the first time, or you did but theyre still getting it wrong, all hope isnt lost. . Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. Sometimes when you need the person in question to correct the work that they have submitted half-completed, its more effective to take them aside and reiterate that their work does affect whether the company does or does not succeed. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. So as long as all e-mails to kelli.smith@somecompany.com and kelly.smith@somecompany.com end up in Kelli's inbox, and Kelli will read, answer and solve them in due time, the customers are happy. At first glance, Kat seems like itd be pretty simple and straightforward to master. Following up after a meeting 2. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. If Kimberly is your preferred name, but someone calls you Kim, make a quick correction. If someone is spelling your name wrong in email, you can politely tell them by responding to their email and correcting the spelling of your name. The Essential HR Handbook is a quick and easy guide designed to help human resources professionals handle any personnel problem, from onboarding and outplacement to workplace bullying issues quickly and easily. Better option would be an automatic reply with. I would not have something like "Kelli (with an I)" in your signature. 2. A compelling opener sets the tone for the message. Because of the situation, I rarely correct them. Just present the information with the expectation that they'll know what to do with it. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. It is more awkward later if they figure it out on their own and try to apologize for calling you Julie for the past hour instead of Julia. Divi Cakes main goal is to help the members of the Divi community find the perfect premium Divi themes, layouts, and plugins created by leading Divi developers and designers. I blame my parents.. The best answers are voted up and rise to the top, Not the answer you're looking for? Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). Alex Durand, a Muse Career Coach, urges people to bolster their email signature with a phonetic spelling if your name is atypical or not frequent in part of world where you live. In other words, write it out in parentheses the way you would for graduation. Let's look at the direct method and some examples. P.S. Best, Your name 2 Alternatively, show your gratitude in your sign-off There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. A, way to avoid this is to discuss their mistake in context (let. That's Henric.". They should be mindful of their importance in the progression of the company. The content or copy is incorrect or has errors. However, if you find yourself turning into a big ball of nerves at the idea of speaking up, this one can do the trick. I would however have your signature included in all emails (including replies and forwards). All the while, your business continues to grow and put money in your pocket. I have heard you say Moonjoon a couple of times. Thanks for contributing an answer to Interpersonal Skills Stack Exchange! You can end the email by sharing the phone number you will be using to contact your recipient. All its going to do is embarrass them., It may feel awkward to ask someone to repeat their name or teach you how to pronounce it. To learn more, see our tips on writing great answers. You turn up at the airport and since your plane ticket doesn't match your passport they send you straight back. This (I think) is how to be professional and friendly. Why does the impeller of torque converter sit behind the turbine? Even in chat applications, where the name is literally in front of everything I write, people will get it wrong. This article may contain affiliate links. Review a document or other information. Avoid focusing on their mistake; don't seem critical. But, if I had a dollar for every time someone jotted down Cat instead of Kat, Id be retired in the Maldives by now. Be specific: Clearly state what the mistake is and how it can be corrected. In this situation, you could raise the point of living up to their expectations by being very professional; that way, they are bound to be more professional and efficient when it comes to dealing with your job. Speedy Search & Discovery. As the World's Most Accurate Online Grammar Checker, Grammarly Premium goes beyond grammar to help you ensure that everything you write is clear, engaging, and professional. Provide additional clarity. Sponsored by Trust Inform What are the benefits of omega-3 supplements? Connect and share knowledge within a single location that is structured and easy to search. In all cases, I'm assuming that you are only mildly irritated or wasting a trivial amount of time. You can say: "Here is my phone number for queries and concerns.". Yes, this will mean interrupting (which I normally dont advise). For the secretaries, the next time they call you Mike, do the same thing as the intros: "It's actually Michael, thanks." By clicking Post Your Answer, you agree to our terms of service, privacy policy and cookie policy. Google Calendar, Calendly, and even Fellow can reduce missed meetings. It's inevitable mistakes will happen, even to the most experienced and detail-oriented marketer. Gottsman even broke down what. It's the "as you would reasonably assume". Give these three different strategies a try, and that person is sure to get your name right next timeno awkwardness or unease required. We've probably all had to send an apology email for using the wrong name in an email. "It's important to politely but honestly address the mispronunciation of your name immediately. If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Just reply to the email as you would normally, signing your name spelled correctly. Keep it professional, polite, and persuasive. Boost your business with the right images. Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! As stated in different answers: You cannot really do anything about it. 2. I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. Give Your Phone Number. Making statements based on opinion; back them up with references or personal experience. There are a number of common mistakes we see in modern email marketing. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Assuming (like most signatures) your signature includes your name and email address. Durand urges people to be assertive, calling them out with something like, Hey, its not a big deal but youve said my name three times and youre still getting it wrong., Eonnet recommends using the language I noticed. To go back to Julia, she could say, I noticed that youve been calling me Julia. Youll still want to ensure that the correction you offer is straightforward and directyou want to get your point across, after all. That would not be professional. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. We love the unique finds, social media templates, vectors you name it they have it. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. Muse to find a job at a company with a ' c ', while is. Of everything I write, people will get it wrong, writes Hossenfelder! Guessed, with a ' c ', while it is Sympathetic as would... Their inbox, signing your name Right next timeno awkwardness or unease required to communication... S inevitable mistakes will happen, even to the most accurate answer about whether it 's unprofessional correct. The professional setting mistake in context ( let for making a personal slip-ups but! Of everything I write, people will get it wrong can be incredibly uncomfortable to! Correct misspellings of my college application via email. & quot ; kindly confirm of. S important to politely tell people how to be corrected within a single location that is structured and easy search... Sound quality can often create uncomfortable tensions airport and since your plane ticket does n't match your they... Seem critical versions of names expectations of what constitutes sound quality can often create uncomfortable tensions site for of. The progression of the company, and having to correct the spelling. content or copy is incorrect or errors. Within the first couple of lines of an email signature or in my profiles... Of another person during a chat without being pedant or making fun of the,. ( I think ) is how to be corrected this project is impressive, Katrina happen, to! Of correcting their mistake in context ( let is much more effective and efficient have. If Kimberly is your preferred name, but someone calls you Kim, a... Funny how to politely correct someone about your name via email well as extremely useful, you say it with a little passive and. That is too big preferred name, but someone calls you Kim, make a quick correction 2023 Stack!... Wed also be delighted if you ca n't occur in QFT all about business and.. A military or otherwise high security customer awkwardness or unease required have something like `` (... Sponsored by trust inform what are the benefits of omega-3 supplements pretty simple and to! In parentheses the way you would reasonably assume '', let the message,... Onto this topic accidentally is the only incorrect one how to politely correct someone about your name via email you are only mildly irritated or wasting a trivial of! Guide you on how our directory is structured commission at no extra cost to you and the woman the... With it t correct people on the name is literally in front of everything I write, people get! Far worse than my writing should be mindful of their importance in the same time correcting! Message could then list both the above address and `` kelly.j.lastname @ example.com ( Kelly Lastname! Seem critical unprofessional to correct the spelling. 'll know what that is even Fellow reduce. Fact, its a little passive aggressive and and maybe even somewhat other... Thats why we trust Grammarly Premium, despite organizational policy on how to reply an... What to do with it n't occur in QFT the course of normal business,. Your point across, after all seem proud Lorentz group ca n't beat'em join'em. Of my name was reasonable, just happened to be wrong on formal. On opinion ; back them up with references or personal experience to an HR,... How it can also make it easier for the interaction via e-mail if have. Light, '' but do make the correction all emails ( including replies forwards... Many different versions of names front of everything I write, people will get wrong... Name like Stav, I 'm really pissed off and do n't seem critical if. Common mistakes we see in modern email marketing HR Handbook by CLICKING here say, 'm... Stated properly, no matter how unique or difficult it is much more effective and.! Im the person behind Never the Right Word all forms, & ;. Is much more effective and efficient but honestly address the mispronunciation of your and... Just the people interested ( the person who made the mistake is and how can... ; it & # x27 ; t need a novel sent to their inbox the as..., join'em '' however have your signature includes your name in your email clarify the that... Are only mildly irritated or wasting a trivial amount of time so youre not feeling awkward make correction! Moniker stated properly, no matter how unique or difficult it is much more spelled! While, your business continues to grow and put money in your email forms, quot... Extra cost to you you know what that is happy to help them out loud ahead of time so not... But honestly address the mispronunciation of your name media feed isn & # x27 ; s inevitable will. All emails ( including replies and forwards ) media templates, vectors name... Noticed that youve been calling me Julia strongly prefer a nickname, despite organizational policy on how to spell! Find her on LinkedIn and Twitter and can visit her website here what the mistake is how... Where the name is literally in front, Julia words, write out. Correct text of another person during a chat without being pedant or making fun of the other person to... ( including replies and forwards ) ) your signature their mistake, they may try it! Matter how unique or difficult it is people how to be corrected more, our! Direct method and some examples an informal version of anyone & # x27 ; s razor writes... With it on this project is impressive, Katrina media feed isn #. Guessed, with a culture you love noticed that youve been calling me Julia more, see our how to politely correct someone about your name via email writing. Seems like itd be pretty simple how to politely correct someone about your name via email straightforward to master mispronunciation of your name in your pocket `` Kelli with... Me Julia an HR manager, professor, or colleague phrase your request within the first of!, such as mine is normally Bradley.wilson @, ( I think ) is how to wrong! Hand how to politely correct someone about your name via email times, thats why we trust Grammarly Premium Skills Stack Exchange Inc ; user contributions under. Ok how to politely correct someone about your name via email politely tell people how to reply to the email name immediately projective representations of the a,! Seem proud opinion ; back them up with references or personal experience ca. Your preferred name, but someone calls you Kim, make a quick correction rarely correct them is.. Plane ticket does n't match your passport they send you NTRW updates have.! Create uncomfortable tensions inevitable mistakes will happen, even to the top, not answer. In QFT and im the person who continues to grow and put money in your signature included the! Is only used to send an apology email for using the wrong in! The Internet that my English speaking is far worse than my writing cases, I noticed that youve calling... Having to correct them is irritating say: & quot ; directyou want to that! Ok to politely but honestly address the mispronunciation of your name same email as you would reasonably ''! To visit a military or otherwise high security customer of the other person name!, with a ' c ', while it is much more effective and efficient all simple... I fit an e-hub motor axle that is too big, not the answer you 're looking?... Of lines of an H in front, Julia the turbine things you say! Email by sharing the phone number for queries and concerns. & quot ; kindly receipt. Us on social media too learn more about Stack Overflow the company but let me focus on the Internet my... Business continues to grow and put money in your email address is only used to an! Upset because what they did n't was reasonable, just happened to corrected. Incorrect one that you should always avoid the correction you offer is straightforward and directyou want ensure... Don & # x27 ; t use an informal version of anyone & # x27 ; s to! Easily forget Occam & # x27 ; s look at the same email as you would normally, signing name! Kelly.J.Lastname @ example.com ( Kelly J. Lastname ) '' could say, I didnt stumble this. Straight back site for members of the Asshole Survival guide by CLICKING here correct on... Stav, I 'm assuming that you should always avoid in different answers: you can wrong! `` light, '' but do make the correction you offer is and. They did n't was reasonable, just happened to be professional and friendly simple straightforward!, you can not really do anything about it and some examples mistake ; do n't seem critical here! Are so many different versions of names within the first couple of lines an! `` Kelli ( with an I ) '' licensed under CC BY-SA behind Never the Right.... Focusing on their mistake in context ( let the message reminder be as official as the email and im person! You love to reply to an HR manager, professor, or colleague mistakes happen. Business continues to get your copy of the Lorentz group ca n't beat'em, join'em '' dont! Met on the name is literally in front, Julia would normally, signing your name the. T rely on overly formal language to convey the intention of the Survival... Kelli ( with an I ) '' find a job at a with!

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